How we compare
See why contractors and home service professionals choose CogniFlow Books over other accounting software
| Feature | CogniFlow Books | QuickBooks | Xero | Square | Wave |
|---|---|---|---|---|---|
| Dashboard & Accounting Overview | ✓ All plans | Included | Included | Basic | Included |
| Unlimited Estimates & Invoices | ✓ All plans | Included | Included | Included | Included |
| Drafts (Save Work in Progress) | ✓ All plans | Included | Included | Limited | Limited |
| Receipt Uploads & Organization | ✓ All plans | Included | Third party | Not included | Not included |
| Employee Management | ✓ All plans | Limited | Limited | Not included | Not included |
| Bank Transactions | ✓ All plans | Included | Included | Included | Included |
| Customer Management | ✓ Unlimited | Included | Included | Included | Included |
| Custom Payment Schedules (50/40/10) | ✓ Built in | Requires workarounds | Not included | Not included | Not included |
| CFB Assist (SOW Generation) | ✓ Advanced only | Only creates invoices | No AI features | No AI features | No AI features |
| Price Check & Profit Validation | ✓ All plans | No profit checking | No profit checking | No profit checking | No profit checking |
| AI Reports & Recommendations | ✓ Advanced only | Not included | Not included | Not included | Not included |
| KPI Analysis & Insights | ✓ Advanced only | Not included | Not included | Not included | Not included |
| Financial Forecasting & Projections | ✓ Advanced only | Not included | Limited | Not included | Not included |
| Document Uploads (Contracts, Permits) | ✓ Advanced only | Separate tool | Third party app | Not included | Not included |
| Accounts Receivable (AR) Section | ✓ Advanced only | Paid tiers | Basic | Limited | Basic |
| Accounts Payable (AP) Section | ✓ Advanced only | Included | Included | Not included | Limited |
| Advanced Reports Section | ✓ Advanced only | Paid tiers | Paid tiers | Basic only | Basic only |
| Unlimited Users | ✓ Advanced only | Higher tiers | Premium plans | Limited | Owner only |
| Timesheets with Auto Overtime | ✓ All plans | $50+/mo add on | $40+/mo add on | Manual entry | Not included |
| Sales Tax Management | ✓ All plans | Included | Included | Included | Basic only |
| Role Based Team Access | ✓ All plans | Higher tiers | Premium plans | Limited roles | Owner only |
| Contractor Focused Software | ✓ Purpose built | Generic accounting | Generic accounting | Retail focused | Basic features |
| Transparent Pricing | ✓ Simple plans | Complex tiers | Hidden costs | Transaction fees | Limited free |
Why CogniFlow Books?
Built for Home Service Businesses
Every feature is designed for contractors and home service professionals, from payment schedules to job-based tracking.
All-in-One Platform
No need for multiple tools or expensive add-ons. Everything you need is included.
Transparent Pricing
Simple plans with no hidden fees. What you see is what you pay.
10x Faster & Easier
Our software is way faster than QuickBooks, Xero, or any other tool. What takes 30 minutes in QuickBooks takes just 3 minutes here.
How We Compare on Speed
10x
Faster to Use
vs QuickBooks, Xero, FreshBooks
3 Clicks
To Get Things Done
Simple and quick
0 Min
Learning Time
Easy to use right away
CogniFlow Books vs QuickBooks
See why contractors choose us over the industry leader
✓CogniFlow Books
- ✓Smart Assist AI creates complete estimates & invoices with scope of work and line items automatically
- ✓Price Check verifies profit margins in real time so you never undercharge
- ✓Custom payment schedules built in (50/40/10, deposits, progress billing)
- ✓Job based cost tracking designed specifically for contractors
- ✓Overhead & markup settings included at no extra cost
- ✓Timesheets with automatic overtime calculations included
- ✓Employee payroll management included at no extra cost
- ✓All features in one simple price, no hidden fees or add ons
- ✓10x faster workflow, work takes minutes instead of hours
✗QuickBooks
- ✗Intuit Assist only creates invoices from notes, cannot create estimates or scope of work
- ✗No profit checking or pricing analysis tools available
- ✗Custom payment schedules require manual workarounds and complex setup
- ✗Job costing requires extensive manual setup and configuration
- ✗Overhead & markup settings cost extra with expensive add ons
- ✗Time tracking costs $50+ per month as separate add on
- ✗Payroll costs extra $45 to $125+ per month on top of subscription
- ✗Complex tiered pricing $30 to $200+ per month plus add on fees
- ✗Slow, complicated interface designed for accountants not contractors
Bottom line: CogniFlow Books gives you AI powered tools QuickBooks does not have, works 10x faster, and costs way less.