Bookkeeping Software Built for Painting Contractors
From solo painters to large painting companies — CogniFlow Books handles AI-powered estimates, material markup, crew payroll, and financial tracking in one platform.
7-day free trial · $59/mo · No accounting knowledge needed
Painting Business Challenges — Solved
Built around how painting contractors actually work.
The Problem
Square footage estimates are time-consuming
The Solution
AI generates estimates from your job description. Describe the rooms, surfaces, and prep work — get a complete estimate instantly.
The Problem
Material costs are hard to mark up consistently
The Solution
Set your material markup once in settings. Every estimate applies it automatically — no more manual calculations.
The Problem
Collecting deposits before starting a job
The Solution
Built-in deposit invoicing. Send a deposit request, get paid, then invoice the balance on completion.
The Problem
Crew payroll across multiple active jobs
The Solution
Timesheets by employee with automatic overtime. CogniFlow Books handles the math and tax calculations.
The Problem
Not knowing if a job was profitable
The Solution
Job costing tracks every labor hour and supply receipt per job. See your real margin when the job is done.
Everything a Painting Business Needs
One platform. No add-ons required.
AI Estimates from Job Description
Describe the scope — interior rooms, exterior square footage, prep work — and get a complete estimate with line items and scope of work in seconds.
Material Markup Settings
Set your material markup percentage in settings. Every estimate automatically applies your markup so you're always covering your costs and profit.
Price Check on Every Bid
Before sending any estimate, verify it covers your overhead, crew costs, and materials — and see your projected margin.
Crew Payroll with Overtime
Timesheets for your painters with automatic overtime calculations. Handle daily, weekly, or biweekly pay periods for your crew.
Paint & Supply Cost Tracking
Photograph receipts for paint, tape, primers, and equipment rentals. AI categorizes and links them to the correct job automatically.
Custom Deposit & Final Billing
Take a deposit upfront and final payment on completion. Or create any custom payment schedule that works for your customers.